Constitution

 

1. NAME

This Society shall be known as the SINGAPORE COLOUR PHOTOGRAPHIC SOCIETY.

2. PLACE OF BUSINESS

Its place of business shall be at No. 91, Lorong J, Telok Kurau, Telok Kurau Studios Room 108, Singapore 425985. (Postal Address: MacPherson Road P.O. Box 61, Singapore 9134) or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies.

3. OBJECTIVES

Its objectives are to promote the art of photography and to raise the standard and interest among the members.

4. MEMBERSHIP

(a) Any person who is interested in photography and agree to the rules and regulations of this Society may apply as a member. Any person who intends to apply for membership must complete an application form to be proposed by a member and seconded by another. Entrance fee and subscription must be paid when a person has become a member after the approval of the Committee. The Committee reserves the right of refusal or the application without giving any reason.
(b) No member who is under 18 years of age is eligible to vote or to be elected as a Committee Member.
(c) Only member who have been members of the Society for a year or more are entitled to vote and to be elected as Committee Member.

5. ENTRANCE FEE AND SUBSCRIPTION

(a) Entrance fee $20.00
(b) The annual subscription will be $30.00 payable in advance. Special concessions will only be given to students who are 18 years of age or under, at $15.00 per annum.
(c) The new member should pay the entrance fee and subscription from the month when he has become a member.
(d) A notice shall be served on a member whose subscription remains unpaid for six months by the Honorary Treasurer requesting him to pay the same at the specific time. Should the subscription still remain outstanding, the Committee has the right to remove the name of the defaulting member from the membership register.

6. LIFE MEMBER

Member who has completed five (5) years membership may apply through the Management Committee for approval as a Life Member. A single fee of $400.00 shall be paid but shall be exempted from the payment of annual subscription.

7. MANAGEMENT COMMITTEE

A Committee is established under the Annual General Meeting (AGM) which is the highest Authority of the Society.
(a) The AGM is to follow the Agenda of the meeting, and to elect the new Committee for the following year.
(b) The Committee is responsible for carrying out the general affairs of the Society after the AGM.
(i) To carry out the resolution passed at the General Meeting and to manage all the affairs of the Society.
(ii) To nominate an appropriate member to fill vacancy due to death, resignation or deposition of any member of the Committee.
(iii) To authorise the expenditure of a sum not exceeding $1,500.00 (per item) from the Society's fund for the Society purposes.
(iv) The Committee has the right to invite person (or persons) who has attained great achievement in photography and who is enthusiastic to the Society to be the Advisor and/or Honorary Chairman. The Committee shall consist of: a President, two Vice-Presidents, an Honorary Secretary, an Assistant Honorary Secretary, an Honorary Treasurer, an Assistant Honorary Treasurer, and six Ordinary Committee Members. The term of office of office-bearers shall be one year. All of them except the Honorary Treasurer shall be eligible for re-election.

8. DUTIES

(a) THE PRESIDENT shall act as Chairman at all general and committee meetings. He shall also represent the Society in its dealing with outside persons.
(b) VICE PRESIDENT shall assist the President to carry out his duties and to act on his behalf during his absence.
(c) HONORARY SECRETARY shall control the management of the Society, he is responsible for preparing the annual report and to keep records for all the activities of the Society under the instruction of the Committee and General Meeting according to the rules and regulations.
(d) ASSISTANT HONORARY SECRETARY shall assist the Honorary secretary to carry out his duties and to act on his behalf during his absence.
(e) HONORARY TREASURER shall keep all funds and collect and disburse all monies on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness. The Hon. Treasurer will not keep more than $1,000.00 in the form of cash and money in excess of this will be deposited in a bank to be named by the committee. Cheque etc. for withdrawals from the bank will be signed by any two of the office-bearers mentioned below:­ President, Hon. Secretary or Hon. Treasurer. The Hon. Treasurer is also responsible for keeping in safe custody the title deeds and other important documents.
(f) ASSISTANT HONORARY TREASURER shall assist the Hon. Treasurer to perform his duties.
(g) ORDINARY COMMITTEE MEMBERS shall assist the above mentioned office-bearers to carry out the duties.

9. MEETING

(a) General Meeting:
(i) The Annual General Meeting shall be held in June each year.
(ii) All members will be notified fourteen (14) days prior to the meeting by the Honorary Secretary. Member who wishes to propose or make amendment to rules and regulations, should submit in writing to the Committee one month prior to the General Meeting, in order to be included in the agenda.
(iii) The quorum for the General Meeting shall be one-forth of the membership of the Society entitled to vote. In the event of there being no quorum, the meeting shall be adjourned for forty­ five minutes; and on the resumption of the meeting, the members present shall be a quorum, but they shall have no power to alter amend or make additions to any of the existing rules.
(b) Extraordinary Meeting:
(i) The Extraordinary Meeting will be convened whenever the Committee deems it necessary.
(ii) The Extraordinary Meeting will also be convened at the request of more than one-third of the membership of the Society entitled to vote. (iii) The quorum will be the same as for the General Meeting.
(c) Committee Meeting:
(i) Committee meeting wil be held every month after one week's notice to Committee Members.
(ii) At any time when it is deemed necessarily.
(iii) The quorum of Committee Meeting shall be at least one-half the number of Committee Members.

10. ABSENTEE

A Committee member will lose the qualification to be a member in the Committee if he is absent for two consecutive meetings without giving a satisfactory explanation to the Committee, and the vacancy will be filled by the member nominated by the Committee.

11. ELECTION OF COMMITTEE MEMBERS

The Committee members will be elected by ballot in the Annual General Meeting. Where more than one person obtain the same number of votes, the person to be elected will be determined by drawing lots. Except for the position of Honorary Treasurer, the rest of the Committee members may hold the same post if they are elected again.

12. RESIGNATION

A written notice should be addressed to the Honorary Secretary in the event of the resignation from any member.

13. EXPULSION

Any member whose conduct is prejudicial to the name and to the interest of the Society will be expelled from the membership by the Committee. Such a member who does not agree to the decision of the Committee, may appeal to the General Meeting whose decision will be final.

14. PROHIBITIONS

(a) Gambling of any kind such as the playing of paikow or mahjong, whether for stakes or not, are forbidden on the Society's premises. The introduction of materials for gambling or opium smoking and of bad characters into the premises is prohibited.
(b) The funds of the Society shall not be used to pay the fines of members who have been convicted in Court.
(c) The Society shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade Union activity as defined in the Trade Union Ordinance.
(d) The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Committee or members.
(e) The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

15. AUDIT

Two persons not members of the Committee will be elected as Honorary Auditors at each Annual General Meeting and will hold office for one year only and may not be re-elected. They will be required to audit each year's account and present a report upon them to the Annual General Meeting. They may be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the Committee.

16. DISSOLUTION

(a) The Society shall not be dissolved except with the consent of three-forth of the membership of the Society entitled to vote expressed either in person or by proxy at a General Meeting for the purpose or by postal vote.
(b) In the event of the Society being dissolved as provided in (a), all debts and liabilities legally incurred on behalf of the Society shall be fully discharged and the remaining funds will either be divided equally among the members or subscribed or welfare organisations.
(c) Notice of dissolution shah be given within fourteen (14) days of the dissolution to the Registrar of Societies.

17. AMENDMENT TO RULES AND REGULATIONS

No alterations to these rules and regulations shall be made except at General Meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.

18. INTERPRETATION

(a) In the event of any question or matter arising out of any point which is not expressly provided for in the rules, the Committee shall have power to use their own discretion.
(b) The original text of the Society's Rules and Regulations shall be the English text. In the event of any conflict between the English text and the Chinese text of the Rules and Regulations, the English text shall prevail over the Chinese text.

19. APPENDIX

(a) The rules and regulations will be valid only after they have been passed by the General Meeting and with the approval of the Registrar of Societies.
(b) Member's personal activities will have no connection with this Society.
(c) Change of Address: The last known registered address of a member in the Register of the Society shall be deemed to be the address of the member. The Hon. Secretary shall be notified of any change of address.

NOTE: Rules amended at the Annual General Meeting held on 15th June 1998.